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AI Receptionist for your auto repair shop
Answers calls and texts on your shop's own number, captures the lead, and books real calendar slots.
Live in 18 states and counting
The AI operating system for auto repair shops.
Intake, diagnostics, estimates, scheduling, and payments all live in one system. Built for the independent shop floor, not a dealership.
RO-4471 · 2019 Silverado 1500ON THE LOOP
READING
- 1Checked in11:12a
- 2Diagnosed11:19a
- 3Estimated11:24a
- 4Approved11:42a
- 5Repaired2:05p
- 6Paid2:26p
Check-in
VIN 1GCUYDED4KZ1••••
2019 Silverado 1500 · 84,120 mi · scanned at the bay door
- Shops running on VehiLoop
- 40+
- From complaint to a priced estimate
- ~15 sec
- Per-invoice and per-seat fees
- $0
- Money-back guarantee
- 30 days
Stop running your shop on apps that don't talk to each other.
A shop management system in one place, a scan tool in another, plus a texting service and a spreadsheet of customers. Meanwhile your service writer is on the phone trying to hold it all together. Work slows down, things get entered twice, and customers wait.
AI built for the auto repair shop floor.
VehiLoop keeps every job in one record from the moment it comes in. The complaint turns into the diagnosis, the diagnosis turns into the quote, and the approved quote turns into the job. Nobody types the same story twice. As each step moves, the floor and the customer both update on their own.
Four AI agents, on shift around the clock.
The work your service writer and a part-time admin do by hand, handled in the background while you run the shop.
Everything your shop does, in one system.
Digital Vehicle Inspections
A multipoint checklist with photos and color-coded conditions, texted to the customer with line-item approvals.
Online Booking
A widget that books against your real calendar and recognizes customers who come back.
Two-Way SMS
Unlimited texting and a live status page for every job, updated at each step.
Repair Buddy
AI chat that pulls OEM data for the car in front of you. Torque specs, fluid capacities, component locations.
Payments & Financials
Stripe payments and QuickBooks sync, no per-invoice fees.
Full Mobile App
The whole shop in your pocket. Check-in, quotes, parts, payments, and the floor from anywhere.
Up and running the same day.
01
Check in
Scan the VIN or plate with your phone camera. History, mileage, and bay are pulled in on their own.
02
Diagnose & quote
The diagnostic copilot works out the root cause, then the estimate goes out plain-English and line by line. The customer approves it from their phone.
03
Repair & collect
Approved lines become the job. The customer follows a live status page, and payment syncs to QuickBooks.
Shops across the country run their day on VehiLoop.
From single-bay independents to multi-location operations, live in 18 states and counting.
“Not only is it affordable for a single-man shop, it's modern, easy to use, and lets me run my whole shop from my phone.”
Pricing tailored to your shop.
Tell us a little about your shop and we'll put a quote together. Every feature in one system, with no per-seat fees and no surprise add-ons.
The things shops ask first.
Does it replace my current shop management software?
Yes. VehiLoop covers intake, diagnostics, estimates, scheduling, texting, and payments in one place. Most shops retire two or three tools when they switch.
Do I need special hardware or a new scan tool?
No. VehiLoop works with the scan tool you already own. Enter the codes and the diagnostic copilot takes it from there. Check-in reads the VIN or plate with your phone camera.
How long until my shop is up and running?
The same day. Set your hours and labor rate, then check in your first car in minutes. Data migration from another system runs in the background while you work.
Does it really answer my phone?
Yes. The AI receptionist picks up calls and texts on your own number, after hours, when the counter is slammed, or full-time. It captures the lead and books the appointment. Anything it can't handle lands on your board with the full conversation attached.
What if I want to leave?
No contract, cancel anytime, and your data is yours. Customers, vehicles, history, and invoices all export cleanly. The first 30 days are guaranteed: if we haven't won your shop over, every fee is refunded.