Findings lost between systems
Techs complete an inspection, then someone retypes everything into the estimate. Details get dropped and rework follows.
Digital Vehicle Inspection That Connects to Your Entire Shop
Stop retyping data. VehiLoop's digital vehicle inspection integrates with OEM-grounded diagnostics and AI estimates, building trust and eliminating rework.
RO-4471 · 2019 Silverado 1500ON THE LOOP
READING
- 1Checked in11:12a
- 2Diagnosed11:19a
- 3Estimated11:24a
- 4Approved11:42a
- 5Repaired2:05p
- 6Paid2:26p
Check-in
VIN 1GCUYDED4KZ1••••
2019 Silverado 1500 · 84,120 mi · scanned at the bay door
- Shops running on VehiLoop
- 40+
- From complaint to a priced estimate
- ~15 sec
- Per-invoice and per-seat fees
- $0
- Money-back guarantee
- 30 days
Where Inspections Break Down
A great inspection means nothing if it disappears into a separate tool your estimate never sees.
Customers confused by vague reports
A paper checklist or screenshot does not build trust. Customers approve less when they cannot see what good, fair, and poor actually means.
Approvals stall the whole floor
Waiting on a phone call to approve a line item holds up the bay, the tech, and every car behind it.
Five Features That Make Inspections Convert
Every capability below is included at one flat price and works inside the same connected job record your whole shop already runs on.
Transparent Inspections Customers Actually Trust
Digital Inspections
Run a multi-point checklist with Good, Fair, and Poor color grades and photos attached. A red-yellow-green report goes straight to the customer by text or email with a running total and line-item approve or decline.
- Color-graded photo reports
- Line-item customer approval
- Running total per finding
Inspection24 POINTS
Front brakesPOOR$412
TiresFAIR$0
FluidsGOOD$0
BatteryPOOR$291
Approved$0
Root Cause Behind Every Inspection Finding
Diagnostics
Feed scan codes, the customer complaint, and vehicle history to the diagnostic copilot. It ranks likely causes with confidence scores and confirming tests grounded in OEM data so techs know what to write up before touching a keyboard.
- Ranked causes with confidence scores
- OEM-grounded confirming tests
- Reads your existing scan tool
DiagnosisRANKING
P0A93P1A0AU0293
12V aux battery92%
Starter solenoid41%
Ground strap18%
Confirm: load-test at rest, then charging voltage.
Priced Estimate Straight from the Inspection
Estimates
A plain-English complaint becomes a priced estimate using live PartsTech parts, book labor, and your shop markup matrix. No separate quoting tool, no retyping findings from the inspection into another screen.
- Estimate in roughly 15 seconds
- Live PartsTech parts pricing
- Shop markup matrix built in
Estimate15 SEC
Battery, AGM group 48$291.40
Labor · 2.1h @ $165$346.50
Shop supplies$18.40
Tax$27.90
Total$684.20
APPROVED FROM PHONE
Approvals by Text Without the Phone Tag
Customer Communication
Every inspection report and approval link goes through two-way SMS on your shop's own number. Customers see a live status page and approve or decline line items from their phone while your team keeps working.
- Live job status page per car
- Approval link sent by text
- Human handoff in one thread
ThreadONE NUMBER
Your CR-V is in Bay 2. Inspection starting.
Thanks — any idea on the brakes?
Front pads at 2mm. Estimate sent, $412.
Approved.
See Every Inspection Status on One Board
Shop Visibility
Every car, its inspection stage, pending approvals, and next bay assignment live on one board. No hunting through inboxes or asking the tech what is going on with bay three.
- Live inspection status per car
- Bay assignment at a glance
- No rekeying between steps
Floor4 ON THE BOARD
BAY 12019 Silverado 1500Diagnosing$684
BAY 22021 CR-VApproved$412
BAY 32017 F-150Waiting parts$1,240
BAY 42020 CorollaPaid$298
Questions shops ask.
Straight answers about digital vehicle inspection.
What is a digital vehicle inspection and why does it matter?
A digital vehicle inspection replaces a paper checklist with a structured, photo-backed report that is color-coded Good, Fair, or Poor for each line item. The report goes to the customer by text or email with an approval link. Customers see exactly what the tech found, which builds the trust that turns findings into approved work instead of declined jobs.
How does VehiLoop's DVI connect to my estimates?
In VehiLoop every job runs on one connected record. Inspection findings feed directly into the AI estimate flow so there is no retyping. A complaint or finding becomes a priced line item using live parts pricing, book labor, and your shop's markup matrix. The estimate sits on the same record as the inspection report, the diagnostic notes, and the approval.
Can customers approve or decline individual inspection lines remotely?
Yes. Each inspection report sent through VehiLoop includes a line-item approval link delivered by two-way SMS or email. Customers see a running total as they approve or decline each item and can respond from their phone without calling the shop. Your team sees approvals update on the job board in real time.
Does VehiLoop's digital inspection work with my existing scan tool?
Yes. The diagnostic copilot reads data from your shop's existing scan tool today and combines it with the customer complaint and vehicle history to rank likely causes with confidence scores and OEM-grounded confirming tests. You do not need to replace any hardware to get started.
Is there a separate charge for digital inspections inside VehiLoop?
No. Digital vehicle inspections are included in VehiLoop's flat monthly price along with every other feature on the platform. There are no tiers, no per-seat fees, and no add-on charges. Setup and data migration are also free, and there is a 30-day money-back guarantee.
How long does it take to set up digital inspections in VehiLoop?
VehiLoop's setup and migration are free and the platform is designed to run alongside your existing system until your team is ready to switch fully. The inspection checklists, color grading, and customer messaging are part of the same onboarding as the rest of the platform so there is no separate tool to configure.