Fees that appear every invoice
Per-invoice charges quietly eat into margin every time you close a job, making your monthly bill unpredictable.
Auto Repair Billing Software Without Hidden Fees
Escape per-invoice charges. VehiLoop provides a complete shop OS where one job record handles intake, estimates, and payment with no hidden fees.
RO-4471 · 2019 Silverado 1500ON THE LOOP
READING
- 1Checked in11:12a
- 2Diagnosed11:19a
- 3Estimated11:24a
- 4Approved11:42a
- 5Repaired2:05p
- 6Paid2:26p
Check-in
VIN 1GCUYDED4KZ1••••
2019 Silverado 1500 · 84,120 mi · scanned at the bay door
- Shops running on VehiLoop
- 40+
- From complaint to a priced estimate
- ~15 sec
- Per-invoice and per-seat fees
- $0
- Money-back guarantee
- 30 days
Why Billing Slows Your Shop Down
Disconnected billing tools mean rekeying data, surprise fees, and jobs that fall through the cracks.
Data retyped across three tools
You key the estimate in one system, the invoice in another, and then manually reconcile the books on top of that.
Billing cut off from the repair
When payment lives in a separate tool, approvals stall, status updates get missed, and customers are left waiting.
Billing Built Into Every Step
Five capabilities from VehiLoop's all-in-one platform that close the gap between the floor and the invoice, all included at one flat price.
No Per-Invoice Fees Ever
Billing and Payments
Stripe payments sync directly to QuickBooks with no per-invoice charges. Your shop keeps its own Stripe account, and every invoice is generated from the same record that started at intake.
- No per-invoice fees
- Stripe plus QuickBooks sync
- Shop owns its Stripe account
InvoiceOPEN
RO-4471$684.20
MethodCard · your own Stripe account
FeesNo per-invoice fee
BooksSynced to QuickBooks
Priced Estimates in About 15 Seconds
AI Estimates
Type the complaint in plain English and VehiLoop pulls live PartsTech parts, book labor, and your markup matrix into a priced estimate in roughly 15 seconds, ready for line-item customer approval.
- Plain-English complaint input
- Live parts and labor pricing
- Line-item customer approval
Estimate15 SEC
Battery, AGM group 48$291.40
Labor · 2.1h @ $165$346.50
Shop supplies$18.40
Tax$27.90
Total$684.20
APPROVED FROM PHONE
Inspections That Bill Themselves
Digital Inspections
Multi-point inspections auto-grade each item, attach photos, and send a color-coded report to the customer for line-item approval with a running total, so authorized work flows straight to the invoice.
- Auto color-graded line items
- Customer approves from their phone
- Approved items link to invoice
Inspection24 POINTS
Front brakesPOOR$412
TiresFAIR$0
FluidsGOOD$0
BatteryPOOR$291
Approved$0
Every Job and Dollar on One Board
Shop Visibility
See every car on the floor, its next step, and the revenue attached in real time. No switching tabs between a billing system and a shop management board to figure out what is still open.
- Live job and bay status
- Revenue visible per vehicle
- No tab switching needed
Floor4 ON THE BOARD
BAY 12019 Silverado 1500Diagnosing$684
BAY 22021 CR-VApproved$412
BAY 32017 F-150Waiting parts$1,240
BAY 42020 CorollaPaid$298
Approvals and Updates via Text
Customer Communication
Customers get a live status page for their job and can approve estimates or invoices by text. Every reply stays in one thread tied to the repair record, eliminating phone tag around payment.
- Live status page per job
- Text-to-approve estimates
- One thread per repair record
ThreadONE NUMBER
Your CR-V is in Bay 2. Inspection starting.
Thanks — any idea on the brakes?
Front pads at 2mm. Estimate sent, $412.
Approved.
Questions shops ask.
Straight answers about auto repair billing software.
Does VehiLoop charge per invoice for billing?
No. VehiLoop does not charge per invoice. Billing is included in the flat monthly price along with every other feature on the platform. There are no tiers, no per-seat fees, and no add-ons required to unlock payments or invoicing. Your shop connects its own Stripe account and syncs invoices to QuickBooks at no additional cost per transaction on the VehiLoop side.
How does VehiLoop connect billing to diagnostics and estimates?
Every job in VehiLoop runs on a single connected record. The complaint captured at intake feeds the diagnostic copilot, which feeds the AI estimate, which the customer approves by text, which then closes as an invoice and syncs to QuickBooks. Nothing is retyped between steps. Billing is not a separate module — it is the natural end of the same record that started when the car arrived.
Can I switch from my current billing software without losing data?
Yes. VehiLoop provides free setup and migration and runs alongside your existing system until you are ready to make the full switch. Nothing gets ripped out on day one. There is also a 30-day money-back guarantee and free data migration back if you decide VehiLoop is not the right fit.
Is VehiLoop auto repair billing software good for a small or single-bay shop?
Yes. VehiLoop is built for independent auto repair shops, including single-bay operations. The flat monthly pricing means your bill does not grow just because you closed more invoices this month. The full mobile app also lets you manage check-ins, estimates, approvals, and payments from your phone when you are the one wearing every hat.
Does VehiLoop integrate with QuickBooks for auto repair invoicing?
Yes. VehiLoop syncs invoices to QuickBooks automatically through a built-in Stripe integration. When a job is paid, the invoice record updates without you manually exporting or importing anything between systems. This replaces the extra step most shops take when billing lives in a separate tool from their shop management software.
What makes VehiLoop different from Tekmetric or Shopmonkey for billing?
Competing platforms typically separate billing from other features or gate communication tools behind higher-tier plans. VehiLoop includes every feature — billing, estimates, diagnostics, two-way SMS, CRM, inspections, and marketing — at one flat monthly price. There are no per-seat charges and no add-ons required to get a complete billing workflow connected to the rest of the repair process.