Pricing errors cost you money
Manually looking up parts and labor rates means misquotes slip through, and you eat the difference when the job is already done.
Tire Shop Billing Software with Real-Time Pricing
Stop pricing errors. VehiLoop's tire shop billing software uses AI to pull live parts and labor, creating accurate quotes and invoices in seconds.
RO-4471 · 2019 Silverado 1500ON THE LOOP
READING
- 1Checked in11:12a
- 2Diagnosed11:19a
- 3Estimated11:24a
- 4Approved11:42a
- 5Repaired2:05p
- 6Paid2:26p
Check-in
VIN 1GCUYDED4KZ1••••
2019 Silverado 1500 · 84,120 mi · scanned at the bay door
- Shops running on VehiLoop
- 40+
- From complaint to a priced estimate
- ~15 sec
- Per-invoice and per-seat fees
- $0
- Money-back guarantee
- 30 days
Where Billing Goes Wrong
Tire shop billing should be fast and accurate, but most shops fight their software every day.
Invoices stall at payment time
When billing lives in a separate system from the repair record, someone has to retype everything and mistakes delay getting paid.
Billing data lives in too many places
Parts in one tab, labor in another, payments somewhere else — nothing syncs and your books never quite match the floor.
Built for Fast and Accurate Tire Shop Billing
Five capabilities from VehiLoop's all-in-one platform that directly solve the billing and invoicing pain tire shops deal with every day.
From Complaint to Priced Invoice Fast
AI Estimates
Type the complaint in plain English and get a fully priced estimate in roughly 15 seconds using live PartsTech parts, book labor, and your shop's own markup matrix. No manual lookups, no pricing guesswork.
- Live PartsTech parts pricing
- Book labor auto-applied
- Line-item approve or decline
Estimate15 SEC
Battery, AGM group 48$291.40
Labor · 2.1h @ $165$346.50
Shop supplies$18.40
Tax$27.90
Total$684.20
APPROVED FROM PHONE
Close Every Invoice Without Extra Fees
Payments
Collect payment through Stripe and sync every invoice to QuickBooks automatically. No per-invoice fees, no third-party billing plugin, and your shop keeps its own Stripe account throughout.
- Stripe payments built in
- QuickBooks invoice sync
- No per-invoice fees ever
InvoiceOPEN
RO-4471$684.20
MethodCard · your own Stripe account
FeesNo per-invoice fee
BooksSynced to QuickBooks
Tire Inspections Customers Can Approve Instantly
Digital Inspections
Send a color-graded multi-point inspection report straight to the customer's phone. They approve or decline individual line items and see a running total, so you get faster authorization and fewer billing disputes.
- Photo evidence on every line
- Texted directly to customer
- Line-item approval with running total
Inspection24 POINTS
Front brakesPOOR$412
TiresFAIR$0
FluidsGOOD$0
BatteryPOOR$291
Approved$0
Keep Customers Informed on Every Job
Two-Way SMS
Customers get a live status page for their vehicle and receive texts at each stage of the job. Everyone stays informed, callbacks drop, and billing conversations happen before the car hits the lot.
- Live status page per job
- Text updates at every step
- Human or AI handoff in one thread
ThreadONE NUMBER
Your CR-V is in Bay 2. Inspection starting.
Thanks — any idea on the brakes?
Front pads at 2mm. Estimate sent, $412.
Approved.
Every Job Status Visible at a Glance
Job Board
See every vehicle, its next step, and the money attached to it on one live board. When billing is tied directly to the job record, nothing falls through the cracks between the floor and the front desk.
- Live bay assignments
- Estimate attached to every job
- No rekeying between steps
Floor4 ON THE BOARD
BAY 12019 Silverado 1500Diagnosing$684
BAY 22021 CR-VApproved$412
BAY 32017 F-150Waiting parts$1,240
BAY 42020 CorollaPaid$298
Questions shops ask.
Straight answers about tire shop billing software.
Does VehiLoop work as billing software for a tire shop specifically?
Yes. VehiLoop carries each job from the initial complaint through a priced estimate, customer approval, and final invoice in one connected record. Parts pricing pulls live from PartsTech, labor comes from book times, and your markup matrix applies automatically, so every invoice reflects the actual cost of the job without manual lookups or retyping.
How does VehiLoop prevent pricing errors on tire shop invoices?
Instead of someone manually entering parts and labor rates, VehiLoop pulls live PartsTech parts pricing and applies book labor and your shop's markup matrix automatically when the estimate is built. Because the same record flows straight to the invoice, there is no second entry step where numbers can drift or get miskeyed.
Is there a per-invoice fee for billing through VehiLoop?
No. VehiLoop charges a flat monthly rate that includes every feature, and there are no per-invoice fees attached to billing or payments. Payments process through Stripe, and your shop keeps its own Stripe account, so you are not locked into a proprietary payment processor.
Can VehiLoop sync tire shop invoices with QuickBooks?
Yes. VehiLoop syncs invoices to QuickBooks automatically so your billing records and books stay aligned without manual exports or duplicate entry. This closes the loop between what happens on the shop floor and what your accounting software sees.
What does it cost and is there a way to try it before committing?
Pricing is available on request through the contact form on the VehiLoop website. Setup and data migration are free, and VehiLoop runs alongside your existing system until you are ready to switch. There is also a 30-day money-back guarantee and a month-to-month arrangement with no long-term contract required.
How long does it take to get set up with VehiLoop?
Setup and migration are free and VehiLoop is designed to run alongside your current system during the transition, so you are not forced to cut over all at once. The intake flow is built to walk new staff through the basics quickly, and your existing shop data migrates over without you starting from scratch.