Jobs lost to missed calls
When your front desk is tied up with a walk-in, the phone rings and that tire sale walks out the door.
The Tire Dealer Software That Unifies Everything
Stop juggling disconnected systems. VehiLoop provides one record for every job, from intake to payment, powered by AI agents that handle the details.
RO-4471 · 2019 Silverado 1500ON THE LOOP
READING
- 1Checked in11:12a
- 2Diagnosed11:19a
- 3Estimated11:24a
- 4Approved11:42a
- 5Repaired2:05p
- 6Paid2:26p
Check-in
VIN 1GCUYDED4KZ1••••
2019 Silverado 1500 · 84,120 mi · scanned at the bay door
- Shops running on VehiLoop
- 40+
- From complaint to a priced estimate
- ~15 sec
- Per-invoice and per-seat fees
- $0
- Money-back guarantee
- 30 days
Why Your Current Software Costs You
Running a tire dealership means too many disconnected tools and too much falls through the cracks.
Quotes take too long to build
Building a priced estimate by hand means customers wait, and waiting customers go to the competitor down the street.
Declined work never comes back
Customers say no to an upsell today and nobody follows up, so that revenue disappears for good.
Built for Tire Dealers Top to Bottom
Five capabilities from VehiLoop's all-in-one platform, chosen for tire shop workflows and included at one flat price with no add-ons.
Never Miss a Tire Sale Again
Front Desk AI
VehiLoop answers calls and texts on your shop's own number, captures the customer's vehicle and complaint, and books a real calendar slot so your front desk can keep serving the customers standing right there.
- Books real calendar slots
- Captures vehicle and complaint
- Human handoff anytime
IncomingON YOUR NUMBER
Number(512) 555-0134
Vehicle2019 Silverado 1500
ComplaintSlow crank after sitting
BookedThu 9:30a · Bay 2CONFIRMED
Priced Tire Quotes in Seconds
AI Estimates
Turn a plain-English complaint into a fully priced estimate in about 15 seconds using live parts pricing, book labor, and your shop's own markup matrix. Customers see line items and approve or decline on the spot.
- Live parts pricing built in
- Line-item customer approval
- Your markup matrix applied
Estimate15 SEC
Battery, AGM group 48$291.40
Labor · 2.1h @ $165$346.50
Shop supplies$18.40
Tax$27.90
Total$684.20
APPROVED FROM PHONE
Camera Scan Check-In for Every Car
Check-In
Scan a plate, VIN, or barcode to instantly pull the vehicle history, mileage, and open work. Every car starts with a complete record and nothing gets lost at the front counter.
- Plate and VIN scanning
- Pulls full vehicle history
- Bay assignment at check-in
Check-inSCANNING
1GCUYDED4KZ1••••
Vehicle2019 Silverado 1500
Mileage84,120 mi
History6 prior visits
BayBay 2
Resurface Every Declined Tire Job
CRM and Follow-Ups
VehiLoop tracks every customer across their lifecycle and automatically resurfaces declined work with AI-drafted follow-ups, so the rotation or alignment a customer passed on today becomes a booked appointment next week.
- Declined work resurfacing
- AI-drafted follow-up messages
- Lifecycle status per customer
CustomerDORMANT
Vehicle2017 F-150
Last visit14 months ago
Declined workRear brakes · deferred$412
FOLLOW-UP DRAFTED
Automated Campaigns for Tire Shops
Marketing Agent
The marketing agent reminds customers of overdue tire rotations, seasonal swaps, and scheduled services without you lifting a finger. Campaigns run with quiet hours, daily caps, and opt-outs built in.
- Service and rotation reminders
- Campaigns with quiet hours
- No manual follow-up needed
CampaignsQUIET HOURS ON
Overdue oil change42
Declined work · 90 days18
Inspection due27
Questions shops ask.
Straight answers about tire dealer software.
Is VehiLoop built for tire dealers specifically?
VehiLoop is built for independent auto repair and tire shops that need one connected system from intake to payment. Tire dealers use it to handle check-in, quoting, customer approvals, follow-ups, and payments without switching between separate tools. Every feature is included at one flat price with no add-ons for texting, CRM, or marketing.
How much does tire dealer software cost with VehiLoop?
VehiLoop is priced at a flat rate with all features included and no per-seat fees, no per-invoice fees, and no gated add-ons. Pricing details are available on request through the contact form. There is a 30-day money-back guarantee and free setup and data migration.
How hard is it to switch from my current shop software?
VehiLoop runs alongside your existing system until you are ready to make the switch, so nothing gets ripped out on day one. Setup and migration are free, and your data comes with you. If you decide it is not the right fit within the first 30 days, VehiLoop will migrate your data back at no cost.
Can VehiLoop handle multiple tire shop locations?
Yes. Multi-location tire dealers get one consistent system of record across all locations with a single platform for intake, scheduling, estimates, inspections, and payments. A multi-location discount is available, and all features are included without additional per-location add-on fees.
Does the AI receptionist actually book real appointments?
Yes. The AI receptionist answers calls and texts on your shop's own number, captures the customer's name, vehicle, and complaint, and books real calendar slots. It does not create placeholder appointments or require a staff member to confirm. There is always a human handoff option when the situation calls for it.
What happens to declined tire work in VehiLoop?
Declined work is tracked in the CRM and automatically resurfaced by the marketing agent with AI-drafted follow-up messages. Customers who passed on a rotation, alignment, or repair today are reminded at the right time, turning missed revenue into future booked jobs without any manual effort from your team.