Diagnostics pause for parts lookup
Every time a tech confirms a cause, they stop and switch systems to check if the part is even in stock.
Auto Parts Inventory Software for the AI-Powered Shop
Stop pausing diagnostics to check parts. VehiLoop's system acts as your auto parts inventory software by integrating live parts data into its AI copilot.
RO-4471 · 2019 Silverado 1500ON THE LOOP
READING
- 1Checked in11:12a
- 2Diagnosed11:19a
- 3Estimated11:24a
- 4Approved11:42a
- 5Repaired2:05p
- 6Paid2:26p
Check-in
VIN 1GCUYDED4KZ1••••
2019 Silverado 1500 · 84,120 mi · scanned at the bay door
- Shops running on VehiLoop
- 40+
- From complaint to a priced estimate
- ~15 sec
- Per-invoice and per-seat fees
- $0
- Money-back guarantee
- 30 days
Why Parts Lookup Slows Every Job
Checking stock and pricing in a separate system breaks the diagnostic flow and delays every estimate.
Estimates built on stale data
Pricing pulled from memory or a separate tab leads to quotes that do not match what the part actually costs today.
Retyping kills time and accuracy
Moving part numbers and prices from one tool to another means errors creep in and the job record falls behind.
Five Features That Close the Parts Gap
These are the VehiLoop capabilities most relevant to shops that need parts data, diagnostics, and estimates working as one connected workflow.
Priced Estimate From Live Parts Data
Parts and Pricing
VehiLoop takes a plain-English complaint, pulls live parts and labor pricing, applies your markup, and delivers a complete estimate in roughly 15 seconds so techs and writers never rekey a part number.
- Live PartsTech parts pricing
- Shop markup matrix applied automatically
- Line-item approve or decline
Estimate15 SEC
Battery, AGM group 48$291.40
Labor · 2.1h @ $165$346.50
Shop supplies$18.40
Tax$27.90
Total$684.20
APPROVED FROM PHONE
Root Cause Before You Order Parts
Diagnostics
The diagnostic copilot reads your shop's existing scan tool, ranks likely root causes with confidence scores, and surfaces the confirming tests needed before a single part is ordered, cutting costly misdiagnoses.
- Ranked causes with confidence scores
- OEM-grounded confirming tests
- Reads your existing scan tool
DiagnosisRANKING
P0A93P1A0AU0293
12V aux battery92%
Starter solenoid41%
Ground strap18%
Confirm: load-test at rest, then charging voltage.
Inspections Linked to Parts and Approval
Inspections
Multi-point inspection findings flow directly into the job record with color-graded line items and photos, so customers approve recommended parts and services from their phone without a back-and-forth phone call.
- Good Fair Poor auto color-grade
- Photos attached to line items
- Customer approves from their phone
Inspection24 POINTS
Front brakesPOOR$412
TiresFAIR$0
FluidsGOOD$0
BatteryPOOR$291
Approved$0
Every Job and Part Status Live
Shop Visibility
The job board shows every vehicle, its current stage, and the money attached in real time so owners and writers always know which jobs are waiting on parts and which are ready to move.
- Live bay assignments on one board
- Next step visible at a glance
- No rekeying between job stages
Floor4 ON THE BOARD
BAY 12019 Silverado 1500Diagnosing$684
BAY 22021 CR-VApproved$412
BAY 32017 F-150Waiting parts$1,240
BAY 42020 CorollaPaid$298
Text Updates When Parts Arrive
Customer Communication
When parts arrive and a job is ready to move, VehiLoop automatically keeps customers in the loop with a live status page and two-way SMS so your front desk is not fielding status calls all afternoon.
- Live status page per job
- Text at each repair milestone
- Human and AI in one thread
ThreadONE NUMBER
Your CR-V is in Bay 2. Inspection starting.
Thanks — any idea on the brakes?
Front pads at 2mm. Estimate sent, $412.
Approved.
Questions shops ask.
Straight answers about auto parts inventory software.
Does VehiLoop work as auto parts inventory software for independent shops?
VehiLoop integrates live parts data from PartsTech directly into the diagnostic and estimating workflow, so parts availability and pricing surface inside the job record rather than in a separate inventory system. It is designed for independent auto repair shops that want parts lookup, diagnostics, and estimates connected in one place without juggling multiple tools.
How does VehiLoop pull parts pricing into an estimate?
When a service writer or technician enters a complaint or confirms a diagnosis, VehiLoop queries live PartsTech pricing, applies the shop's own markup matrix, and adds book labor to produce a priced estimate in roughly 15 seconds. No part number needs to be copied from one screen to another.
Can VehiLoop integrate with my existing scan tool for diagnostics?
Yes. The diagnostic copilot reads your shop's existing scan tool data today. It takes the codes, complaint, and vehicle history, then ranks likely root causes with confidence scores and recommends confirming tests grounded in OEM data. A custom OBD-II scanner is on the roadmap for even deeper factory-level context.
Is there a free trial or money-back guarantee?
VehiLoop offers a 30-day money-back guarantee. Setup and data migration are free, and the system can run alongside your existing tools until you are ready to fully switch. Pricing is available on request through the contact form.
Does VehiLoop replace my current shop management software entirely?
VehiLoop is an all-in-one AI operating system covering intake, diagnostics, estimates, approvals, repair tracking, payments, and customer communication in one connected record. Most shops retire their separate scheduling, texting, and quoting tools when they switch, because those capabilities are all included at one flat price with no add-ons.
What happens to my data if I decide VehiLoop is not the right fit?
If you cancel within the 30-day window, VehiLoop provides free data migration back so you are not locked in. The platform is month-to-month with no long-term contract, and you keep your own Stripe account for payments.